Regional Housing Services Program – Q2 FY2026 Update
Shared Regional Housing Services Program, FY2026 Q2 Progress Memo
TO: Michael Dutton, County Administrator
FROM: Alexis Lanzillotta, Barrett Planning Group
DATE: February 20, 2026
CC: Joseph Pacheco, Director of Human Services
Renie Hamman, HOME Program Manager
Patty Daley, Legal & Policy Specialist, Cape Cod Commission
This memo serves as a progress update for our work administering the Barnstable County Shared Regional Housing Services Program (BCSRHS) during the second quarter of FY2026, covering October – December 31, 2025. The “project team” refers to Barrett Planning Group; Michael Dutton, County Administrator; Joseph Pacheco, Director of Human Services; Renie Hamman, HOME Program Manager; and Patty Daley, Cape Cod Commission’s Legal & Policy Specialist.
OVERVIEW
The BCSRHS program serves thirteen municipalities:
Upper Cape: Towns of Bourne, Falmouth, Mashpee
Mid Cape: Towns of Barnstable, Dennis, Yarmouth
Lower Cape: Towns of Brewster, Chatham, Orleans
Outer Cape: Towns of Eastham, Provincetown, Truro, Wellfleet
The Scope of Services includes three core areas: Regional Services (required for participation in the program), Local Support, and Monitoring Services.
I. Regional Services
This scope element includes program administration in coordination with the County; the development of tools, guidance documents, templates, and reports for the benefit of all member Towns; and opportunities for collaborative technical assistance and training. This service area is billed evenly to all member Towns as a flat fee and is required for membership. Table 1 details the regional hours billed in Q2 to all fourteen Towns.
Table 1. Regional Services Hours Summary (Q2 FY2026)
| FY26 Hours | Q2 Used | Balance As of 1/1/26 | |
|---|---|---|---|
| Per Town (13) | 34.38 | 8.82 | 25.57 |
| TOTAL | 447.00 | 114.60 | 332.40 |
During Q2, regional services included:
- Check-Ins with the County on 10/29/2026 and 12/09/2026
- Ongoing internal coordination and organization of planned service delivery with our team, subcontractors, and the County
- A member survey to determine office hours scheduling and topics of interest
- Set up of an online ticket request system for Towns
- Preparation of a detailed budget workbook to facilitate invoicing each Town
- Office Hours for municipal staff: held on 10/14, 10/28, 11/4, 11/25, 12/9, and 12/16; topics discussed included interpretation of various deed riders, pricing of affordable units, navigating the Registry of Deeds, Town responsibilities under the Local Initiative Program, and use of CPA funds.
- Continued work on a regional affordable housing database and collection of related documents, with a focus on collecting restrictions for individual homeownership units
- Revision of an Attainable Housing package (a general guidance document and templates) developed under the Pilot Program for November submission to KP Law for legal review
- A draft and final report on Zoning for Affordable Housing on Cape Cod based on our review of all fifteen Towns’ zoning and other regulations relating to the development of affordable housing
Goals for Remainder of FY2026
- Coordination for next year: confirm planned hours, budget, and schedule with Towns for FY2027; build FY2028 budgeting early into FY2027 schedule planning to accommodate CPA funding cycles.
- Prepare a more detailed scope memo to attach to each town’s IGA for FY2027.
- Add program detail to project website and possibly add a document repository of select resources.
- Finalize Attainable Housing Tools: Guidance Document & Templates.
- Organize virtual trainings in March/April and May/June.
- Update several key resources originally developed during the Pilot Program
- To do: contact list, database of median sales prices and average assessed values by Town; local options revenue analysis by Town; SHI database
- In progress or already completed in Q3: affordable sale price calculator, CPA projects summary by Town, Community One Stop grant awards by Town
Suggestions for Future Program Administration
- Plan following FY budget in September as a standard practice.
- Increase regional scope to support additional capacity for office hours to allow for reporting out and advanced research in topics of interest.
- Add a small, predetermined amount of hours for on-call assistance into the base fee as a standard service.
II. Local Support
For FY2026, the Towns of Bourne, Brewster, Chatham, Dennis, Eastham, Falmouth, Mashpee, Orleans, Provincetown, Wellfleet, and Yarmouth requested a total of 264 hours for local community assistance services. Table 2 below details the number of hours used in Q2 by Town and describes the local services delivered in Q2 and anticipated for Q3-Q4. We expect that most of the hours for this task will occur in Q3 and Q4, and a significant amount has already occurred for Q3 that is not reflected in the table below.
Table 2. Local Support Hours Summary (Q2 FY2026)
| Town | FY26 Hours | Q2 Used | Balance As of 1/1/26 | Current & Anticipated Projects |
|---|---|---|---|---|
| Bourne | 70.00 | 1.00 | 69.00 | Q2: Discussion of project ideas with Town staff. Q3: Assisting Bourne Housing Partnership and Bourne Affordable Housing Trust with limited technical review of former Police Station site, including calculation of site capacity under current zoning and development of case studies of comparable redevelopment projects. |
| Brewster | 20.00 | 0.00 | 20.00 | Q3-Q4: Under discussion. |
| Chatham | 12.00 | 0.00 | 12.00 | None to date |
| Dennis | 30.00 | 0.00 | 30.00 | None to date |
| Eastham | 15.00 | 0.00 | 15.00 | Q3: Detailed review of SHI and project restrictions to determine monitoring obligations and discrepancies between the SHI and restricted properties. |
| Falmouth | 9.00 | 0.00 | 9.00 | None to date |
| Mashpee | 45.00 | 3.00 | 42.00 | Q2: Preparation for presentation to Affordable Housing Committee. Q3: Presentation to AHC on 1/6/2026 as part of larger educational and planning assistance for AHC, which will continue in Q3-Q4. |
| Orleans | 12.00 | 1.00 | 11.00 | Q2: Assistance with filling out a Requesting New Units form for submission to EOHLC. Q3-Q4: Under discussion. |
| Provincetown | 12.00 | 0.00 | 12.00 | Q3: Miscellaneous support by email; comments on Town draft RFP. |
| Wellfleet | 12.00 | 0.00 | 12.00 | None to date |
| Yarmouth | 27.00 | 0.00 | 27.00 | Q3-Q4: Under discussion |
| TOTAL | 264.00 | 5.00 | 259.00 |
Goals for Remainder of FY2026
- Refine list of services offered under this service category.
- Check in with Towns that have not requested any services.
- Determine and communicate a deadline for project requests to Towns.
Suggestions for Future Program Administration
- Encourage Towns to have specific projects in mind if requesting a larger number of hours.
- Explore approach for estimating hours for larger projects to account for mobilization, coordination, and research.
- Communicate policy about travel time in future IGA.
III. Monitoring Services
For FY2026, the Towns of Barnstable, Brewster, Dennis, Falmouth, Orleans, Provincetown, and Wellfleet requested a total of 568 monitoring hours. Table 3 details the number of monitoring hours used in Q2 by Town and describes the monitoring-related services delivered in Q2 and anticipated for Q3-Q4. We expect that most of the hours for this task will occur in Q3 and Q4, and a significant amount has already occurred for Q3 that is not reflected in the table below. We have partnered with Housing Assistance Corporation for assistance monitoring homeownership projects and Elizabeth Rust for monitoring rental projects.
Table 3. Monitoring Services Hours Summary (Q2 FY2026)
| Town | FY26 Hours | Q2 Used | Balance As of 1/1/26 | Current & Anticipated Projects |
|---|---|---|---|---|
| Barnstable | 274.00 | 16.60 | 257.40 | Q2: Inventory analysis and document collection; preparation of monitoring review for discussion with Town staff. Q3-Q4: Monitoring of ≈68 ownership units across 16 projects in collaboration with HAC. Possible monitoring of select Local Initiative Program rental projects and Town Affordable Accessory Apartments. |
| Brewster | 15.00 | 0.80 | 14.20 | Under Discussion |
| Dennis | 60.00 | 4.20 | 55.80 | Q2: Inventory analysis and document collection; preparation of monitoring review for discussion with Town staff. Q3-Q4: Awaiting discussion with Town staff. |
| Falmouth | 142.00 | 14.35 | 127.65 | Q2: Inventory analysis and document collection; preparation of monitoring review and revision based on Town staff input. Q3-Q4: Monitoring of ≈50 ownership units across 10 projects in collaboration with HAC. Possible monitoring of select Local Initiative Program rental projects. |
| Orleans | 27.00 | 6.30 | 20.70 | Q2: Preparation of monitoring review and revision based on Town staff input; assistance with a compliance letter in relation to a Local Action Unit (LAU) rental unit. Q3: Possible monitoring of ownership units and continued assistance with LAU rental unit compliance. |
| Provincetown | 15.00 | 2.50 | 12.50 | Q2: Inventory analysis and document collection; preparation of monitoring review for discussion with Town staff. Q3: Hosting online form option for homeowner responses to Town self-certifications. |
| Wellfleet | 15.00 | 1.00 | 14.00 | Q2: Preparation of monitoring review for discussion with Town staff. Q3-Q4: Awaiting discussion with Town staff. |
| TOTAL | 548.00 | 45.75 | 502.25 |
Goals for Remainder of FY2026
- Check in with Towns that have not finalized monitoring plans for remainder of FY2026.
- Revisit each Town’s SHI and suggested hours for monitoring.
- Solicit feedback from subcontractors about FY2026 implementation and hours by Town.
- Begin to identify partners in the region who can be a resource for developers seeking assistance with income certifications.
Suggestions for Future Program Administration
- Allow contractor to invoice for postage reimbursement, either directly to the Town or through invoices to County.
Looking Ahead
We look forward to continuing this work with Barnstable County and will provide a Progress Memo for the third quarter of FY2026 after March 31, 2026.
